Form AID331-1 Purchase Card Buying Log

What Is Form AID331-1?

This is a legal form that was released by the U.S. Agency for International Development on May 1, 2023 and used country-wide. As of today, no separate filing guidelines for the form are provided by the issuing department.

FAQ

Q: What is Form AID331-1?
A: Form AID331-1 is a Purchase Card Buying Log.

Q: What is the purpose of Form AID331-1?
A: The purpose of Form AID331-1 is to track purchases made with a purchase card.

Q: Who uses Form AID331-1?
A: Form AID331-1 is used by individuals who have been issued a purchase card for making authorized purchases.

Q: How do I obtain Form AID331-1?
A: Form AID331-1 can be obtained from the appropriate procurement office or from the organization's financial management point of contact.

Q: What information is required on Form AID331-1?
A: Form AID331-1 requires information such as transaction date, vendor name, purchase description, purchase amount, and approving official's signature.

Q: Are there any instructions for completing Form AID331-1?
A: Yes, detailed instructions for completing Form AID331-1 can be found in the cardholder's guide or procurement manual.

Q: How often should Form AID331-1 be submitted?
A: Form AID331-1 should be submitted on a regular basis, as specified by the organization's policies and procedures.

Q: What should I do with the completed Form AID331-1?
A: The completed Form AID331-1 should be retained for record-keeping purposes and may be subject to audit.

Q: Can Form AID331-1 be submitted electronically?
A: It depends on the organization's policies and procedures. Some organizations allow electronic submission of Form AID331-1, while others may require a paper copy.

Q: Is there a deadline for submitting Form AID331-1?
A: The organization may have a specific deadline for submitting Form AID331-1. It is important to follow the organization's guidelines and meet any specified deadlines.