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Weekly Meeting Agenda Template
What Is a Weekly Meeting Agenda?
A Weekly Meeting Agenda is a written list of activities and topics of discussion the employees of a particular company will talk about once they gather for a briefing.
Alternate Name:
- Weekly Team Meeting Agenda;
- Weekly Staff Meeting Agenda.
Held at the beginning of the working week to schedule the next few days or right before the weekend to reflect on the results of the work the staff has done, a meeting of the employees is a necessary tool most organizations should implement to increase the effectiveness of the day-to-day operations. To save time before the meeting, you need to write what are you going to share with your colleagues and subordinates in person or by videoconference, indicate the time frames the speakers can take advantage of when discussing their accomplishments or future projects, and address obstacles or problems that require the attention of the entire staff.
You can download a Weekly Meeting Agenda template through the link below.
How to Run a Weekly Team Meeting?
Here is what you should do to ensure your staff meeting goes smoothly and helps the business to deal with short- and long-term ambitions addressing the concerns of the individual in charge of the Weekly Staff Meeting Agenda:
- Prepare a Weekly Meeting Agenda and distribute it among the employees invited to join the meeting ahead of time.
- If any of the people on your team need to draft a speech, complete a report, provide feedback, or generate ideas, make sure you give them clear instructions they can follow to be ready for the presentation or deliberation.
- Consider conducting a virtual meeting . Whether it is hard to invite every member of the team to join the meeting because they work in different locations or you simply do not want to waste their time, there are various technologies available for people who can communicate their thoughts and ideas to others via considerable distance.
- Give different employees a chance to lead the meeting . If you are a supervisor or manager responsible for the agenda and the way your discussion is handled, you should know: it benefits the business to assign the duty of running the staff meeting to different employees, at least once a month. Even if this idea does not stick, you can see who has the potential to become a leader, get promoted, or lead an upcoming project in the name of your company.
- Think about additional responsibilities you assign to different members of the team . If, for instance, a meeting lasts 45 minutes and allows only two reports from two employees, it may seem a waste of time for others. Ask people to collaborate, offer their suggestions, propose solutions to existing problems.
- Motivate employees . While it may be unreasonable to formally recognize an "employee of the week," allocate a couple of minutes to highlight the achievements of the best minds working for you to end every meeting on a positive note.
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