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Sample EEOC Complaint Letter
What Is an EEOC Complaint?
An EEOC Complaint Letter is a formal letter prepared by an employee or job applicant who believes they were treated unfairly or harassed in the workplace or during a job interview and suffered from discrimination because of their race, skin color, gender, religious views, orientation, or disability and sent to the U.S. Equal Employment Opportunity Commission. This agency will review the charges you bring against the employer who has allowed or disregarded discrimination against the claimant, work with you to handle the issue, and either help you to reach a settlement with the employer or bring the case to trial.
Whether you have filed other complaints to the human resources department of the organization or you have decided to take advantage of the EEOC Complaint straight away, without going to other authorities, this document will protect your interests and potentially make the company in question a safer place. You can find a sample EEOC Complaint Letter through the link below.
How to Write a Complaint Letter to the EEOC?
Here is what you need to include in the EEOC Complaint Letter:
- Indicate your name and contact information.
- Outline the situation that you deem to be discriminatory - for instance, you were unlawfully terminated because of your religion, demoted due to your gender, or bullied by your colleagues and managers. Pay attention to the timeline - the events must be described in chronological order You should record the names and contact details of all employees, supervisors, and senior managers that have witnessed these issues or actively participated in these unlawful acts.
- Refer to the internal rules and regulations of the company that were violated in your opinion . You may also briefly list state and local laws that were broken but it is not obligatory since the agency investigator will have the necessary knowledge and skills to analyze the problem and find the legal framework for your claim. At the very least, consider mentioning written statements prepared by your colleagues ready to testify on your behalf or their readiness to provide oral testimony during the hearing or an actual trial.
- If you think a hearing before an EEOC judge is required, you can request it - alternatively, it is possible to ask the commission to examine the facts you have presented, talk to you and the employer, and reach a decision to let both parties know whether discrimination took place or not.
- Sign the letter and send it to the commission . If you are already represented by the lawyer, the person with the proper authorization can sign and file the complaint on your behalf. The EEOC Complaint process usually takes up to six months - from the date you have submitted the documentation to the day the investigation is finished. In case new events come to light and they can drastically change the outcome of the inquiry, the EEOC Complaint process timeline can be extended by additional six months. The parties may also negotiate an extension of up to three months if they need time to gather evidence.
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