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Rental Property Inspection Checklist Template
A Rental Property Inspection Checklist is a document that can help individuals to conduct a rental property inspection. The purpose of the document is to list all of the things that can be examined during the inventory of a house or a flat that is being rent out.
Generally, this type of inventory is performed by a property owner (a landlord) or a property manager. Before performing it, they usually give their tenant a notification, although, when exactly the notification should be given (the number of days or weeks prior to the examination) is commonly stated in the Rental Agreement that was signed between the parties.
The checklist is the core document for this kind of inventory examination and not having one can result in you forgetting to inspect the important (and the most expensive) parts of your property. You can check out our Rental Property Inspection Checklist template which can be downloaded below.
Some landlords prefer to examine their property regularly (every year, every quarter, or every month). For a rental property inspection that can be conducted every year, you can use an Annual Rental Property Inspection Checklist. For a rental property inventory that you can perform on a quarterly basis, you can use a Quarterly Rental Inspection Checklist.
How to Perform a Rental Property Inspection?
A rental property inspection starts from the preparations that you need to make before you actually start to examine the house or flat you rent out. A few days before the inventory you can compile an Inspection Checklist for Rental Property where you will designate all of the items and systems you can check to make sure that nothing was damaged. This list can contain the following information:
- Property Address . If you have several units that you rent out it is better to have separate checklists for each of them. Therefore, to avoid confusing the checklists put the property address on each of them to know which property they are used for.
- Information About the Tenant . Stating the name of the current tenant will help you track in which condition your rental property was with each tenant.
- The Examination . This is the biggest part of the checklist and it generally consists of three columns. In the first column, state the name of the item (or system) that should be checked, in the second one mark whether the check was performed or not, and in the third one, leave a space for comments that will designate whether there are any problems (or damages) with the item you checked. The list of items that should be checked can include smoke alarms, CO alarms, hot water, heating, appliances, electric sockets, and so on.
- Signatures . After the examination has been conducted, the tenant should sign the document to designate that they agree with the results.
After your Rental Property Inspection Checklist is ready you can give your tenant a notice in accordance with the signed Rental Agreement and schedule an inspection. Encourage your tenant to be at the property at the time of the inspection, since they will need to sign the documents that will describe the condition of the house or flat they rent. During the check, you can take pictures that will prove the state of the property, but try to avoid photographing the tenant's personal belongings. After the inspection is over, keep the documents in your file in case you will need to get back at them.
Still looking for a particular template? Take a look at the related templates below:
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