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HIPAA Risk Assessment Template
What Is HIPPA Risk Assessment?
A HIPAA Risk Assessment is a documented process of identifying flaws and introducing safety measures to protect a health organization. In accordance with the Health Insurance Portability and Accountability Act (HIPAA), every healthcare provider and medical organization must reveal the flaws that may put the integrity of patient data at risk and do their best to fix the errors and prevent HIPAA violations and breaches.
Alternate Name:
- HIPAA Security Risk Assessment.
It is necessary to monitor all the administrative and technical arrangements in your organization to discover time-sensitive and non-urgent vulnerabilities and constantly introduce new measures that enhance security. You may download a HIPAA Risk Assessment template through the link below.
How to Do a HIPAA Risk Assessment?
Follow these steps to conduct a proper HIPAA Security Risk Assessment for your organization:
- Find out what identifiable health information your company has access to . Determine the exact place these records are to be stored and learn how the details are transmitted within the company and shared with other organizations and people. Make sure to interview the employees responsible for recordkeeping and warn them about the confidentiality of the information available to them.
- Evaluate the security measures you have in place at the moment . Create a HIPAA Risk Assessment checklist to learn what audits and assessment the organization undertakes monthly or annually, analyze the expenses of every check to minimize the costs of risk assessment in the future, instruct the employee in charge of HIPAA security to conduct the training for all the employees, and establish a proper procedure so that every individual is able to report breaches and notify the upper management.
- Detect the vulnerabilities of the entity and assess the possibility of potential threats to personal medical information . For instance, you may learn about a cyberattack on your company that may endanger the medical records - ask the IT specialist to confirm the computers are safe to use, install antivirus software, and brief all members of the staff to remind them they must stay vigilant and only use the equipment for work.
- Since one of the most common violations is a human mistake - an offended ex-employee threatens to disclose information they had access to while working for you or a current employee shares the details of their work with their family and friends, be sure every member of the staff signs a supplemental Confidentiality Agreement that establishes liability for any breach - each document must be drafted in line with the relevant HIPAA provisions.
- Outline the strategies you will implement in the event of the breach . Apart from immediately notifying patients and health workers, you must inform the Department of Health and Human Services the privacy of protected health information was compromised complying with the HIPAA Risk Assessment requirements.
- Be prepared to update the protective measures if you learn about a better way to safeguard the rights of patients and improve the security protocols . There is no need to prepare an evaluation form every month to modify the existing rules and regulations but it is a good idea to review the documentation every year and carry out a briefing for all employees to remind them about the obligatory confidentiality.
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