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Form PC-4 Purchase Card Authorization Form - Rhode Island
What Is Form PC-4?
This is a legal form that was released by the Rhode Island Department of Administration - a government authority operating within Rhode Island. As of today, no separate filing guidelines for the form are provided by the issuing department.
FAQ
Q: What is the PC-4 Purchase Card Authorization Form?
A: The PC-4 Purchase Card Authorization Form is a document used in Rhode Island for requesting authorization to use a purchase card for making purchases.
Q: Who is responsible for completing the PC-4 form?
A: The person requesting authorization to use a purchase card is responsible for completing the PC-4 form.
Q: What is the purpose of using a purchase card?
A: The purpose of using a purchase card is to streamline the purchasing process by allowing authorized individuals to make direct purchases for goods and services.
Q: What information is required on the PC-4 form?
A: The PC-4 form requires information such as the cardholder's name, agency/department name, vendor information, business purpose of the purchase, and approval signatures.
Q: How does the PC-4 form get approved?
A: The PC-4 form needs to be approved by the cardholder's supervisor and the designated fiscal officer or purchasing agent.
Q: Are there any restrictions on using a purchase card?
A: Yes, there may be restrictions on the types of purchases that can be made using a purchase card. It is important to follow the guidelines and policies set by the agency or department issuing the card.
Q: Can I use a purchase card for personal expenses?
A: No, purchase cards are meant for official business purchases only and should not be used for personal expenses.
Q: What should I do if my purchase card is lost or stolen?
A: If your purchase card is lost or stolen, you should immediately report it to the issuing agency or department to cancel the card and prevent unauthorized use.
Q: Can I delegate my purchase card authority to someone else?
A: In most cases, purchase card authority cannot be delegated to another individual. The cardholder is responsible for using the card for authorized purchases.
Form Details:
- Released on November 1, 2003;
- The latest edition provided by the Rhode Island Department of Administration;
- Easy to use and ready to print;
- Quick to customize;
- Compatible with most PDF-viewing applications;
- Fill out the form in our online filing application.
Download a printable version of Form PC-4 by clicking the link below or browse more documents and templates provided by the Rhode Island Department of Administration.
