Notification Letter Template

How to Write a Notification Letter?

Here is how you should compose a Letter of Notification:

1. Greet the recipient and add your name and contact details to get their response or possible questions.
2. State the information you need to make known (Have you changed your legal name or marital status? Are you filing a lawsuit? Are you canceling a contract?).
3. Do not let any room for interpretation - your message must be concise and clear. Since many notifications have a negative tone because a professional relationship will be terminated, do not give false hope to the other party.
4. Sign the notification and end the documentation several days or weeks in advance. It is possible that under your agreement with the recipient you will have to warn them about the contract termination at least thirty days before the contractual relationship is over. Carefully read the documentation you signed together to comply with the deadline provision.
5. You may submit the notification in person or send it via certified mail. The latter way will provide you with a receipt you may use as evidence in case any disagreements or disputes arise in the future. If you choose to present the Letter of Notification personally, ask the addressee to sign a copy of the document as confirmation of delivery.

Check out these related templates:

• Death Notification Letter Template;
• Sample Death Notification Letter;
• Sample Data Breach Notification Letter.