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Employee Appreciation Letter Template
What Is an Employee Appreciation Letter?
An Employee Appreciation Letter is an informal letter prepared by an employer or a human resources department for an employee to acknowledge the latter's contribution to the business, express gratitude for their perseverance and integrity, and build a positive workplace culture. Whether the employee has demonstrated spectacular professionalism or you have achieved the goal the company has set for itself, it is never a bad idea to appreciate your subordinates and colleagues for their achievements.
Click on the link below to download a printable Employee Appreciation Letter template.
You may compose an Employee Letter of Appreciation as a more personal note and attach it to a certificate or award you present to your employee - they will be able to exhibit the latter at their workplace. Additionally, this letter may be enclosed to a bonus you give a certain employee or even all of them in case they have succeeded with a certain project or demonstrated solid results throughout the calendar year.
How to Write an Appreciation Letter to an Employee?
A common Employee Appreciation Letter should contain the following parts:
- Introduction. The employer should start the letter by addressing the employee with their name, it will show respect and will help build a connection with them. Then they can introduce themselves and state that they are acting on behalf of the company.
- Gratitude. In this part of the letter, the employer can thank the employee for their help. Instead of using generic phrases, the employer should mention specific examples of what the employee has done for the company, and explain why it is important and greatly appreciated.
- Positive actions and characteristics. Here the employer can designate what features of character and professional skills helped the employee to achieve their goals. Commenting on their strong suits can help the employee to realize that they are recognized and considered to be a great employee.
- Conclusion. Employers can use this part of the letter to summarize everything written above and express their hopes for the future. They can indicate that they are excited to see the employee's future accomplishments. It will motivate the employee to continue doing their hard work, knowing that the work they do will be acknowledged.
- Signature. At the end of the letter, the employer should sign and date the document, it will show that its content is true and valid. A hand-written signature will add a personal touch and make the letter more sincere, and therefore more appreciated by the employee.
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