Tenant Rejection Letter Template

What Is a Tenant Rejection Letter?

A Tenant Rejection Letter is a document that must be completed by a landlord and provided to an applicant interested in renting a residential rental unit. This letter must be submitted to a prospective tenant who does not meet the requirements of the landlord as this document informs the individual about the rejection of their rental application.

Alternate Name:

• Tenant Application Rejection Letter.

A landlord may reject an application if it was incomplete, the employment of this person could not be verified, or they have an unsatisfactory payment history. You may also need this letter when the property is no longer available for rent. A Tenant Application Rejection Letter template can be downloaded below.

A Tenant Application Rejection Letter must be filled in as follows:

• You should enter a completion date and the name of the applicant who has submitted a rental application. Provide details about the property, including its location, the monthly rent amount, the security deposit amount, and lease term;
• Thank this individual for submitting their rental application to you. Inform them that the application has been rejected and specify the reason for this decision;
• Indicate that the application has been denied based on a Consumer Reporting Agency report. Specify that the applicant can make a written request under the Fair Credit Reporting Act within 60 days from the receipt of this notice, to obtain a free report from the Agency. Provide contact details of this organization;
• If the application has been denied based on information obtained from other sources, indicate that the applicant can make a written request within 60 days from the receipt of this notice regarding the nature of this information;
• Specify that the applicant has a right to dispute their credit report based on its inaccuracy or incompleteness. Indicate that this individual may have other rights under Consumer Protection Law;
• The landlord must sign the form.

Still looking for a particular template? Take a look at the related templates below:

• Lease Renewal Letter Template;
• Non-renewal of Lease Letter Template;
• Security Deposit Refund Letter Template.