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Petty Cash Voucher Template
What Is a Petty Cash Voucher Form?
A Petty Cash Voucher is a small document that records a payment with money taken from a petty cash fund. Usually, this form states a small amount of money the organization uses to pay for small expenses that can occur in the usual course of business every day, and it is just unreasonable to draft a check. You can prepare a Voucher for Petty Cash in these circumstances:
- Snacks and drinks for employees and clients that visit you at your business location.
- Reimbursements to employees for traveling and lunches with business partners and customers.
- Small charges for business-related transactions - notarization of documents, making photocopies, etc.
- Sending presents and greetings to other companies and clients on holidays.
If you need a Petty Cash Voucher template, download it below. Use these related templates to manage petty cash for your business:
- Petty Cash Policy. Before you issue the first voucher, you need to determine the rules and requirements for petty cash in your company. For that purpose, you can customize a policy - it will define the main reasons to withdraw cash, establish your cash fund, and list transactions that must be approved by the fund custodian before they occur;
- Petty Cash Reconciliation. You need to check and verify all cash transactions weekly or monthly to balance your finances. Use this document to record all transactions and find errors and omissions if you think your funds have been improperly used or distributed.
How to Fill Out a Petty Cash Voucher?
Follow these steps to complete a petty cash voucher form:
- Enter the number of the voucher. Generally, the designated custodian of the petty cash fund assigns numbers and records them after every transaction;
- Indicate the date when you have completed the voucher;
- State the name of the individual that receives the disbursement;
- Record the total amount of cash to be paid;
- Briefly describe the reason you distributed cash to the employee;
- Write down the name of the person who authorized the voucher;
- Sign the document and give it to the recipient to sign.
The Petty Cash Voucher format usually does not exceed 150 x 100 mm - it must be small enough to be kept in your petty cash records, plus this document is simple and only contains a brief description of the transaction.
Every Petty Cash Voucher must be supported with additional documents that justify the disbursement - receipts, checks, tickets, etc. When you provide the employee with money they spent on behalf of the company, you can put the voucher and supplemental documentation in a separate drawer or file and retain it for several years if needed.
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