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Statement Letter Template
What Is a Statement Letter?
A Statement Letter is a typed or handwritten document that contains a formal declaration or description of facts and events. This letter is the best way to get your point across - of course, you can resort to a verbal statement talking to the other individual in person or make a phone call, but a document you send by traditional mail or email will reduce the possibility that the recipient will forget something important or misinterpret your words. Eliminate potential confusion and demonstrate your position on the issue you are talking about using a Letter of Statement.
You can find a Statement Letter template through the link below. Since this document can be used in any industry and context, there is no uniform Statement Letter format. However, try to convey your thoughts and ideas in one or two pages to inform the addressee of your argument, opinion, or testimony.
How to Write a Statement Letter?
Follow these steps to compose a proper Letter of Statement:
- Greet the addressee of the letter using the appropriate salutation - you can add the word "Dear" and mention the name and full title of the recipient.
- Introduce yourself at the beginning of the letter - the identification should include your full name, position, and organization you represent.
- Indicate the reason for drafting the statement. Devote one or two sentences to summarize the situation or issue at hand before you start talking about it in full detail.
- Provide your version of events if you are a witness of the accident or need to describe what happened to the official authorities. In case you represent your own interests and have to promote yourself for college admission or employment, explain why you would be the perfect candidate for the available position and list qualities and skills that will allow you to succeed.
- Support your statement with supplemental documentation - refer to these documents as you prove your point or describe your achievements in the main body of the letter. You may list the documents, letters, and affidavits you attach to the letter on the bottom of the last page of your statement - and do not forget to indicate whether you are sending originals or copies.
- Remain professional and polite. If you only have a few things to say, a letter can be concise - do not let yourself get carried away and make it too emotional, the tone must be strictly formal, especially if your words have a direct influence on your academic life, career, or someone else's future. Note that your goal is not only to showcase your viewpoint but also demonstrate your writing abilities so proofread the statement before you submit it.
- Thank the other party for their time and attention and, if applicable, express hope for future cooperation. Sign and date the document. Add your contact details and invite the recipient of the statement to get in touch with you if they have any concerns or questions.
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