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Resignation Letter Template
What Is a Resignation Letter?
A Resignation Letter is a legal document that can be used by an employee when they want to inform an employer about their decision to resign. The purpose of the document is to formally notify the employer about quitting their job and begin the process of an official resignation. The letter is supposed to be written by the employee and handed to the employer. The employer can keep it in their records, while the employee can keep a copy of the letter in their own files.
Alternate Name:
- Exit Letter.
After a Letter of Resignation is submitted, the employer can start completing documents that are required to formalize the process of resignation. The letter can provide the employer with information about when the employee is planning to resign, what are the reasons that lead them to make this decision, and how their duties will be handled.
You can download a printable Resignation Letter template through the link below. A One Week Notice Letter and Two Weeks Notice Letter can also be used when the employee wants to quit. If the employee is leaving their position due to their retirement they can complete and submit a Retirement Letter.
How to Write a Resignation Letter?
Writing a Resignation Letter can be an overwhelming process, especially for those who have never done it before. In order not to miss any important details, the sender can follow the structure of the letter that is presented below and includes parts such as:
- Addressee. Generally, the Resignation Letter is supposed to be addressed to the head of the company or to the HR manager. The sender should state the name of the person who is managing employment matters and their position in the company.
- Employee. In this part of the document, the sender can designate their full name and the name of their position for identification purposes. It will help the person who will be responsible for formalizing their resignation to find their records in the company.
- Resignment. Senders can use this part of the document to make an announcement and inform the addressee that they want to quit their job. In addition to this, they can state the date when their resignation will be in effect and why they have decided to make this decision. Indicating the reason(s) for leaving is not mandatory, nevertheless, the sender can share that they are quitting due to medical issues, relocation, family reasons, etc. The letter is supposed to be written in a cordial manner and it is better to avoid putting the blame for quitting on the employer or blaming them for something that made the sender leave.
- Transition. The sender can use this part of the document to indicate which project they will be able to finish before their resignation, who will take care of the rest of their projects, and whether they will be able to help with the transitioning.
- Gratitude. Here, the sender can express gratitude to their employer and coworkers, and share some of the key moments they enjoyed the most while working in the company.
- Conclusion. In the end, the sender can sign the letter to verify its content. They can also add their contact details in case the addressee will have any questions.
Whether your Resignation Letter is formal or basic, whether your situation is that of retirement or announcement of a new job, via email or on paper, it is a good chance to reflect on the time invested into the company you are leaving and draw lessons for your future circumstances. A template will help you craft a professional and appropriate letter that you can tailor to your situation in order to inform your boss and colleagues of your departure.
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