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Lease Renewal Letter Template
What Is a Lease Renewal Letter?
A Lease Renewal Letter is a document that landlords and property managers can use when they are satisfied with the tenancy they have and would like to continue the lease with their tenant. The purpose of the document is to inform the tenant that their lease has expired and they are welcome to prolong it on the property they occupy. A printable Lease Renewal Letter template can be downloaded below.
The law does not require the landlord to deliver the letter to the tenant, nevertheless, it is in their best interest to do so. A Lease Renewal Letter should be completed by a landlord or their authorized representative, signed, and handed to the tenant before their lease has expired.
If the landlord does not want to continue the tenancy they can send their tenant a Lease Non-Renewal Letter. Using this type of letter, they can notify the tenant that their lease is coming to an end, it is not going to be prolonged, and they have a certain amount of time to vacate the unit they occupy. Generally, the tenant has 30 days to leave the property they are living in, however, the landlord should check with the state's applicable law in case there are any specific regulations.
How to Write a Lease Renewal Letter?
Make sure that your Lease Renewal Letter includes the following parts:
- Information About the Landlord. In this part of the renewal letter, the landlord can designate their name, address, and telephone number in case their tenant will have any questions connected with the subject of the letter.
- Information About the Tenant. For identification purposes, the landlord can state the tenant's name and address. It will help to avoid any confusion that may occur.
- Property Information. Landlords can use this part of the document to describe the unit that is subject to the lease. They can indicate its location, including state, city, street name, and building number. In addition to this, they can provide other details, such as the property's square footage, the number of rooms and floors, etc.
- Lease Agreement Indication. To state the basis of the relationship between the landlord and the tenant, the landlord should mention the original Lease Agreement and, if applicable, which provisions of the agreement regulate the renewal of the lease.
- Renewal of Lease. This part of the letter can provide the tenant with the offer to renew the lease. It should also state how much time they have to accept it or decline and move out. The landlord can also indicate whether there will be any changes to the agreement, such as a rent increase, the period of rent, etc.
- Conclusion. The landlord can use this part to express their hope to collaborate with the tenant in the future. They can also offer to help their tenant in case they would like to receive more information.
- Signature. In the last part of the document, the landlord should put their signature and date. It will verify the information presented in the letter.
- Attachments. To speed up the renewal process, the landlord can attach a new lease agreement to the letter and provide details on how the tenant can deliver it after they sign it.
Still looking for a particular letter? Take a look at these related templates:
