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Interview Thank You Letter Template
What Is an Interview Thank You Letter?
An Interview Thank You Letter is a written document prepared by the person who was interviewed in order to get a job or to be enrolled in the educational institution of their choice. No matter how the interview went - you always have a chance to get a callback. To increase your chances of success, it is highly recommended to remind the hiring manager or the admissions committee about your candidacy, confirm your interest in the job vacancy or studies, and offer to share any details that may have been omitted during your face-to-face conversation.
Alternate Names:
- Thank You for the Interview Letter;
- Thank You Interview Letter;
- After Interview Thank You Letter.
Download a printable Interview Thank You Letter template through the link below.
Consider sending the letter via email the next day after the interview - do not wait too long, your goal is to politely remind the people in charge of hiring or enrollment about yourself and your accomplishments and skills. You will have several hours or even the entire day to think about questions that were brought up during the conversation with the interviewer - do your best to answer them in writing. Only resort to a phone call if you do not get any response for a week or two - a written message will not be lost or forgotten.
What to Include in a Thank You Letter After an Interview?
It is up to the candidate about what to include in their Thank You Interview Letter, however, it should (at the very least!) contain the following parts:
- Introduction. In the first part of the document, the candidate should state the date and who they are addressing by mentioning the name of the interviewer and their organization, their location, telephone number, and email. Here they should also introduce themselves by stating their name.
- Purpose of the Letter. Here candidates should express the main point of the letter by thanking the interviewer for the opportunity to demonstrate their value during the interview. It is important to be particular when mentioning the interview and state the date and time when it was held so that the interviewer will understand which candidate has sent the thank you note.
- Information About the Candidate. In this part of the letter, the candidate can remind the interviewer why they will be a good fit. They can refer to their work experience, personal qualities, professional skills, or other things depending on what they are applying for. Here the candidate can also bring up or explain some statements that they have made during the interview if they think it will help to improve their situation.
- Contact Information. In order to make it easier for the interviewer to contact them, the candidate can provide their contact information in a separate section of the letter. Here they can state their postal address, telephone number, and email.
- Signature. To confirm the information designated in the letter, the candidate should sign it. If it is a thank you email, then it will be enough for the candidate to put their name at the end of the email.
The candidate can include other parts in the letter as well. Its content depends on the type of interview the candidate has attended, whether the candidate is addressing a potential employer, school, or another type of organization, and other circumstances of the situation.
When to Write a Thank You Letter After an Interview?
There are no strict rules about when an After Interview Thank You Letter should be completed and sent to the interviewer. Considering the fact that the candidate would not know when the decision whether they have been accepted or not will be made, it is recommended that they start writing the letter as soon as possible after the interview is over.
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