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DA Form 12 Request for Establishment of a Publications Account
What Is DA Form 12?
DA Form 12, Request for Establishment of a Publications Account , is a form used to request an account to receive military publications and for making changes to this account. An Army Publications Account is granted to Army organizations and is necessary for requesting publications and blank forms through the Army ordering system.
The latest version of the form - sometimes incorrectly referred to as DD Form 12 - was released by the U.S. Department of the Army (DA) on June 1, 2021 , with all previous editions being obsolete. An up-to-date DA Form 12 fillable version is available for digital filing and download below or can be found through the Army Publishing Directorate website.
The account number is assigned to the organization identified in the form. Usually, only Army Medical Department activities, Army National Guard (ARNG) State Adjutants General, and Army Service Schools are authorized to receive blank forms from the publication's point of contact. However, isolated organizations or those with a need for an unusually large number of forms might also be authorized for an account if approved by the authenticating officials.
How to Fill Out DA Form 12?
Additional information and filing guidelines can be found in the Department of the Army Pamphlet 25-40, Army Publishing Program Procedures. DA Form 12 instructions are as follows:
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Box 1 is for entering an existing Army publications account number if the applicant wishes to change it. This box is left blank if the account is not established yet.
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The date of filing is entered in Box 2.
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Box 3 requires the type of submission, labeling it as either an initial submission, a change, or a close. The reason for closing must be provided in Box 7b.
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Box 4 is for specifying the full mailing address of the organization.
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Box 5 is for providing the applicant's Army Program Coordinating Office's mailing address. DA Form 12 will be forwarded to that address for signing when completed.
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Section I ("General") consists of three parts in total:
- Boxes 7a and 7b are for specifying the account type and for providing a justification for the requested blank forms;
- Box 8 is for the unit description data. The applicant's Army component is specified in Box 8a. Boxes 8b through 8g are filled in according to the chosen component. Box 8e and 8f are for contractors only;
- Box 9 provides details about the publications officer for this organization. Their typed name, grade, title, signature, and phone number must be specified in the corresponding boxes.
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Section II ("Account Classification Data") provides details about the classification level of the requested account:
- The level of classification requested for the account is specified in Box 10;
- The applicant must choose one out of three options: unclassified, confidential, or secret;
- The requesting organization must have sufficient equipment and personnel to receive and store material according to the chosen classification;
- The name, signature, and phone number of the designated security officer must be provided in Box 11.
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Section III ("Change of Address") is filed if the current mailing address needs to be changed. Section IV ("Authenticating Officials") is filed by the officials authenticating the form. Boxes 13a through 13c and 14a through 14c require the typed name, grade, title, signature, and telephone numbers of the Commander and the Program Coordinating Office (PCO) or the Product Support Manager (PSM).
All names, addresses, unit identification codes (UICs), email addresses, and signatures will be checked before the form is allowed to be processed.
Browse these publications related to DA Form 12:
- DA Form 12-99, Initial Distribution Requirements for Publications;
- DA Form 12-34D-R, Subscription for Classified Department of the Army Technical Bulletins (LRA) .
