Business Letter Templates and Samples
What Is a Business Letter?
A Business Letter is a formal statement drafted by a company and sent to their business partners, customers, or financial institutions they work with to verify certain details, request payment, determine the professional relationship between parties that have entered into an agreement or plan to do that, and formalize the transactions after negotiations are over and business decisions are made.
Whether you were asked to provide information, you have to acknowledge arrangements or convey news, a formal Business Letter will help you to run your operations smoothly and overcome misunderstanding.
Business Letter Types
- Letter of Agreement. Draft this document to outline the details of your relationship with the other company and facilitate the work on the upcoming project - once the other party receives and signs the papers, this document becomes legally binding for the both of you.
- Audit Engagement Letter. This letter is filled out to establish which services the auditor will provide to their client before the former performs internal audit for the business.
- Business Proposal Letter. Typically used to introduce your organization to a potential supplier or partner and offer them to cooperate with you in the future, this document can be customized to build a strong business relationship.
- Invoice Letter. If you need to reach out to your client and remind them to pay for the goods or services they have already received or will receive specifying the payment details, this is the document for you.
- Bad Check Letter. A Bad Check Letter is composed when the business has received a check that cannot be paid because of an error on it or the lack of funds in the account of the customer and it is necessary to notify the client about their obligation to pay you still.
- Insurance Renewal Letter. If you represent an insurance provider, you can inform insurance policyholders about the opportunity to renew their insurance contracts before their policies expire.
- Payment Reminder Letter. This letter is prepared when the customer or business partner has ignored their obligation to send you payment for the invoice you have provided them with.
- Bank Account Closing Letter. You may use this formal Business Letter to authorize the financial institution to close your bank account immediately or at a certain date.
How to Format a Business Letter?
To demonstrate your professionalism, commitment to legally binding obligations, and capture the attention of the reader, whether it is your business partner or customer, you should adhere to a proper Business Letter format. Here are some tips you can follow when writing a Business Letter:
- Opt for a widely-used and easy-to-read font - Times New Roman, Arial, or Georgia. Do not try to put all the details on one page - the smallest font size is not always ideal, so make sure you stay between ten and twelve points.
- Highlight the most important points with bold letters and bullet points, avoid using colors . Keep the tone formal and do not express your emotions in writing even if you believe they are justified - any formal correspondence may be used against you in the future in case of disagreements and disputes.
- Separate the parts of a Business Letter to make it easy to scan through - start with the greeting and introduce yourself if necessary, continue with the body part where you present the reason for writing this document and list all the details the recipient should know, and end with the call to action and your contact information to let the reader reach out to you and discuss the matter further. If you attach other documents to the letter, you can list them at the bottom of the page and explain their purpose.
Haven't found the template you're looking for? Take a look at the related templates and samples below:
Documents:
39
This document provides a template for writing a business letter, including guidelines on proper formatting and etiquettes. Use it to draft professional letters for various purposes.
PDF 
Word
This document provides a template for creating a professional business letterhead. It includes all the necessary elements to represent your company in correspondence. Use this template to create a polished and official letterhead for your business.
A credit borrower may prepare this type of letter and send it to a creditor if the former needs to remove negative entries from their credit history.
This Form is used for writing a letter in the state of Maryland. It is a standard letter format that can be used for various purposes such as business correspondence, personal communication, or official correspondence.
This document is used for submitting a letter of consignment to the Illinois Secretary of State's office.
This document notifies individuals about an initial or transition meeting in Missouri. It is written in French.
This document is used for accepting or declining a statement in the state of Montana.
This form is used for notifying a person or entity in Nevada that they are not in compliance with certain rules or regulations.
This document is a letter used in Texas to formally assign a vendor for a specific purpose or project.
This document is used to acknowledge the resignation of an employee in the state of Florida. It serves as confirmation that the employer has received the employee's resignation and acknowledges their decision to leave the company.
A Business Closing Letter is a document that informs customers, clients, and other entities that a company is about to close.
A Payment Receipt Letter is a typed or handwritten document that confirms the acceptance of payment for monetary transactions of any size.
This letter contains a request for fundraising (donations) and can be sent to both individuals and entities alike.
This letter is sent to individuals and entities and contains a request for financial support.
This document is a payment cover letter used in the state of Utah. It is used to provide a written explanation and supporting documents for a payment made or to be made.
Often referred to as "information letters," these letters contain a formal statement or a description of facts and events.
The purpose of the letter is to show an individual's appreciation for other individuals in order to let them understand that their efforts have not gone unrecognized.
Use this letter to inform your boss about leaving your position a week before your last workday.
Complete this template to inform your client about the fact that their claim has been denied and to detail your reasons for denying it.
Use this template as reference when writing your very own Notification Letter.
This is a document that can be used by individuals (business owners or business representatives) who would like to propose business cooperation with other businesses or clients.
The purpose of this type of document is to inform an individual who has made a bad check that it has been returned by a bank and to request them to make a payment as soon as possible.
A bank client may prepare a letter such as this and send it to a bank to ask the latter to close their bank account.
An organization or private seller may use a letter such as this and send it to a client to tell the latter about a payment they are supposed to make.
This letter acts as a formal statement that is prepared by an insurance policyholder to ask their insurer to extend their insurance coverage.
A business may use and send this type of letter to a customer to ask the latter to pay for the goods and services provided by the company.
This is a written document that is drafted by one or two prospective counterparts to list the terms of a contract they are negotiating and are prepared to sign.
This type of letter is prepared by a business to introduce and advertise a product to a client.
The prospective buyer of a business may use this letter as a reference to inform the current owner of the company about their wish to buy the valuable resources of the business.
This is a letter of reference written by one organization, recommending the product or service of another business.
This type of document is a letter that is used to express appreciation to someone in Manitoba, Canada. It can be used to thank a person or organization for their assistance, support, or positive contribution.
This is an informal acknowledgment for an individual or group achievement that brought the recipient of the message a prize they were competing for.
This document is used for giving authorization to conduct business in the United States Virgin Islands.
This form is used to authorize the use of a trade name in the U.S. Virgin Islands.
This document is a sample of a due diligence letter specific to the state of Kansas. It is used to gather information and verify the legitimacy of a business or investment opportunity.
This document provides a template for creating an acknowledgment spinner.
