Free Equipment Inventory Templates
An Equipment Inventory is an itemized document completed to describe the tools and machines owned by a company or private individual and enable better management of these assets.
Alternate Names:
- Equipment Inventory Spreadsheet;
- Equipment Inventory List.
Whether you are organizing inventory of devices and appliances in your household or you are working for a business that requires equipment to function properly (a restaurant, medical facility, construction firm, auto repair shop, fitness center, etc), you will benefit from keeping track of all the items at your disposal. An effective Inventory Equipment management carried out by the organization will allow you to maintain the property in working condition to plan costs and ensure the clients are satisfied with the level of service you provide.
Equipment Inventory Template Types
- Tool Inventory Template. Use this instrument to describe small devices and objects you use at home or at work for a specific purpose whether you prefer to tackle home improvement projects on your own or your workshop requires hand and power tools to operate;
- An Equipment Inventory Template is a generic document you may fill out to keep track of all the supplies, tools, and machinery you own or rent in order to perform various business tasks - you will be able to check their durability and allocate money for potential repairs.
How to Make an Equipment Inventory List?
Create an Inventory of Equipment you currently own to make informed decisions on behalf of your business or household by following these tips:
- Businesses should entrust the inventory control to two employees instead of ordering only one person to describe all the equipment present at a facility - one individual will examine the items and monitor their condition while the other records their findings. Once the physical verification is over, they will transfer the data into a spreadsheet sharing their observations and possibly offering new techniques that will let the company optimize inventory management. If you are examining the inventory you have in your personal residence, it should be easy to do it on your own.
- Draw a table with the help of software that stores, calculates, and analyzes data . It is advised to divide the equipment into different categories so that the spreadsheet contains several tabs for your own convenience and to accommodate other individuals that gain access to the information in question. You determine what columns to include in the spreadsheet but generally, this list indicates the name of the tool, its brief description, location, current state, the year it was issued, the manufacturer, and the price of the item.
- In case you are managing a large warehouse or you are responsible for expensive equipment that needs ongoing maintenance, make sure your supervisor or manager approves the information put in the spreadsheet - they may be present while you are taking inventory or conduct a random check comparing the results of the physical inspection with the details you put in writing. A formal Equipment Inventory List has to be signed by the employee that confirms the statements are true and accurate and kept in the internal records of the organization for future audit.
- Consider making two copies of the spreadsheet - a digital version that can be updated whenever an item is replaced or damaged irreparably and a printed-out document you keep in the work area or storeroom. Alternatively, you may remind yourself about the need to purchase supplementary tools and consumables you regularly run out of by creating a separate list for them and striking out future acquisitions.
Still looking for a particular template? Take a look at the related templates below:
Documents:
46
This document is a template for keeping track of sports equipment inventory. It helps to manage and monitor the availability and usage of sports equipment.
PDF 
Word
This document template allows you to track and manage your hardware inventory. Keep track of all your hardware assets in one place to easily monitor and prioritize maintenance and upgrades.
This document is used to keep track of the inventory of IT equipment and supplies in a company or organization. It helps ensure that all items are accounted for and provides a record of their location and condition.
This document is an asset list template. It is used to create a comprehensive list of assets owned by an individual or a business.
This document is a template that can be used to create a checklist for various tools. It helps to ensure that all necessary tools are available and in good condition for a specific task or project. The checklist includes information such as tool name, quantity, condition, and any additional notes. This template can be customized to fit specific needs and is useful for individuals, businesses, or organizations that regularly use tools.
This is a document used for additional recording of transactions of organizational and individual equipment between the soldier and the Property Book Officer (PBO).
This document is a template for tracking equipment inventory assignments and clearances in Tri-County Special Education.
This document is a template for keeping track of tool inventory. It is provided by Winston Industries.
This document is a template for tracking equipment. It helps you keep track of your equipment inventory and monitor its location and condition.
This form is used for maintaining inventory of support vehicles and equipment.
This document for keeping track of classroom equipment and inventory at Emaa Head Start.
This document is used for keeping track of the inventory of defibrillators. It provides a systematic record of the number and location of defibrillators.
This Form is used for capturing equipment replacement records in the military. It includes information about the equipment being replaced, the reason for replacement, and any supporting documentation.
This document is used for reporting the status of parts at the unit level.
This form is used for documenting information related to airdrop operations in the Air Force.
This Form is used for maintaining a record of equipment and its control within the Air Force.
This form is used for inventorying and documenting the equipment on an aircraft, specifically using the Dash 21 standard.
This Form is used for keeping a summary of bulk storage.
This form is used for reporting broken, missing, or removed tools and equipment.
This document is for requesting special equipment through the State Homeland Security Grant Program in South Dakota.
This form is used for keeping track of equipment inventory for amusement devices, viewing stands, or tents at carnivals, fairs, and amusement parks in New York.
This form is used for creating an inventory list of equipment in the state of Texas. It helps organizations keep track of the equipment they own.
This document is used for keeping track of the equipment inventory for off-highway recreational vehicles (OHRV) in New Hampshire.
This form is used for reporting and keeping track of snowmobile equipment in the state of New Hampshire. It helps ensure accurate inventory records and can be useful for snowmobile clubs, rental companies, and government agencies.
This form is used for submitting the annual equipment report for the Recreational Trails Program in New Hampshire.
This form is used for keeping track of equipment inventory in the state of Oklahoma.
This form is used for keeping track of equipment inventory in child care programs in Oklahoma.
This Form is used for inventorying equipment at Community Hope Centers in Oklahoma.
This document provides an equipment card (in yellow) that is used for tracking and documenting information about equipment in emergency response situations.
This form is used for dealers in heavy equipment to declare their inventory in Harris County, Texas.
This form is used to record information about equipment used for force account work in the state of New York. It helps track the equipment's usage and maintenance history.
