Free Employee Termination Forms and Templates
What Is an Employee Termination Form?
An Employee Termination Form is used by the employer when they wish to lay off or fire an employee.
Alternate Names:
- Employee Termination Letter;
- Separation Letter from the Employer.
Terminating an employee is a hard thing to do. Generally, the employer has to let a former employee know the details of their termination, the reason, whether a lay-off or poor performance, modalities of their final paycheck, any information regarding benefits or accrued time off or vacation time the employee may have accumulated.
This Employee Termination Form is not a negotiation contract, but a one-way deal. It is used to inform the employee of the employer’s decision.
How to Document Employee Termination?
Apart from the obvious (employee’s personal information and your company’s information), your Employee Termination Letter has to contain a few important points: was the employee cautioned against the undesirable behavior? Are they still entitled to any benefits? When will their final paycheck be disbursed and in what format?
When preparing to terminate an employee, do keep the following in mind:
- Offering severance for all separations (except firing for poor performance, of course) can significantly reduce the blow;
- Do not take the employee by surprise. It is your job as an employer to try and invest by setting out clear policies, as well as by discussions and conflict resolution before you resort to the job termination;
- Treat the employee with respect and consider the circumstances around the firing or lay-off process that will ease off their hurt feelings and help them save face in front of their co-workers;
- Whatever you write, empathy should be your guiding principle throughout the letter.
Do I Have to Give an Employee a Termination Letter?
Although not required by law, the notice is a courtesy handed out by the company and good practice in face of unforeseen claims (for example, an unfair termination claim).
The Employee Termination Notice outlines the grievances the company or business has against the employee, e.g. policy violations by the employee and a brief description of the employee’s behavior, unethical activity, or problem. The letter speaks about the warnings and reprimands given to the employee, final paycheck, and benefits information.
What Does Employment Termination Mean?
Although quitting does have negative consequences regarding the unemployment benefits and severance package, it has a few important moral advantages that can boost the employee’s self-esteem and throw a ray of respect on the worker in the future job search. Workers fired for cause, meaning for unethical or illegal behavior, are unlikely to be compensated in any case, so give it some thought, as it may not be wise to wait to be fired. However, there are particularities regarding the “at-will” cases and questions such as can your employer fire you after you resign. You will not go wrong if you consult a lawyer concerning this matter.
Documents:
75
This document is used for conducting an exit interview with employees who are leaving a company. It covers various points to gather feedback and insights from the departing employee.
PDF 
Word
This form is used for documenting the exit procedure for employees at Marymount University. It includes important information such as resignation details, equipment return, and other formalities to be completed upon an employee's departure.
This is a Georgia legal document an employer must fill out for each worker who leaves their employment, regardless of the length of employment or reason for the separation.
This Form is used for conducting wage interviews in North Carolina.
This document is used for applying for Cobra election.
This document is used for terminating a registered employee and/or certified applicator in the state of Delaware. It outlines the process and requirements for terminating these individuals.
This form is used for employee separation purposes in Iowa. It helps facilitate the process of terminating an employee's employment.
This document is a notification of the termination of a technician in Mississippi.
This form is used for terminating employment in the state of Mississippi. It is used by employers to officially document the end of an employee's working relationship with the company.
This document notifies an individual or entity in New York that their agreement or contract is being terminated. It typically includes details such as the reason for termination and the effective date.
This form is used for the Clerk Exit Checklist in North Carolina. It is used when a clerk is transitioning out of their position and includes a checklist of items that need to be completed or handed off.
This Form is used for dismissing an employee in the state of Hawaii under section 12(Q) of the Hawaii Revised Code of Civil Procedure.
This Form is used for notifying an employee of their dismissal in the state of Hawaii.
This Form is used for filing a Notice of Termination in California. It is used to officially notify the state that a business entity or partnership is being terminated.
This document is used for conducting employee exit interviews and reporting the feedback. It is specific to California and contains confidential information.
This form is used for providing a notice of dismissal in the state of Idaho.
This form is used for verifying terminated employment in the state of Arizona.
This form is used for scheduling or canceling appointments and terminating services in the state of South Carolina.
This form is used for notifying the authorities in Queensland, Australia that employment has ceased.
Use this form when it is decided that an employee will be terminated or let go from their position by their place of work.
This agreement is signed by an employer and their employee (or a union that presents an employee) after an employee has made a serious violation of company policies or misconduct that usually leads to their termination.
This document is a formal notice indicating the intention to discharge (release) something in the state of New Mexico.
This is a document that an employer sends to an employee to address the employee's inappropriate behavior or bad performance at work.
This document is used to provide official notice of termination in the state of Rhode Island.
This form is used for notifying the termination or retirement of a PSE (Postal Support Employee) in the state of Arkansas.
This document serves as a notification to inform the recipient that an employee in Arkansas has been terminated.
Use this letter to notify employees about the fact that your business or organization needs to make cuts for financial reasons.
