Termination Letter Templates and Samples
What Is a Termination Letter?
A Termination Letter is a formal document prepared to inform the other party of a contract that this agreement will be canceled in the upcoming future. Whether you need to fire an employee, stop purchasing products from a certain vendor, or move to a different apartment, writing a Termination Letter will help you to notify the other party on time and settle any existing issues or concerns. Handle the situation calmly and professionally by writing a termination notice and dealing with all the problems that may arise with the recipient of the letter.
Check out our library below for more Termination Letter templates and samples.
Termination Letter Types
The documents below are the most commonly used Termination Letters - you can create your personalized letter on the base of one of our templates to suit the needs of a particular situation.
- Contract Termination Letter. Complete this document if you do not want to continue your business relationship established by the agreement you signed. Whether the other party did not fulfill their contractual obligations or you simply want to cancel the deal, a formal notice is a must.
- Lease Termination Letter. Landlords and tenants alike can put an end to their lease agreement - inform the other party you are not going to renew the lease and notify them the residential or commercial property will be vacated.
- Employee Termination Letter. This document informs the employee the employer does not want to employ them anymore - because of a disciplinary offense or without explanation (in the case of at-will employment).
How to Write a Termination Letter?
Here is how you should compose a Letter of Termination:
- Greet the addressee and write your full name.
- State the purpose of writing the letter right away - you want to terminate the existing agreement.
- Provide the other party with the reason if it is required by law or a certain provision in your original contract. Otherwise, you only need to tell the other party the contract will not be renewed or it will be canceled.
- There might be different issues you still need to discuss - you or the other party needs to make a payment, deliver goods, move out of the residential estate, or finish a particular project. Share with the recipient your point of view on how to deal with all these matters quickly and efficiently and offer them to call or mail you to present their perspective.
- Notify the recipient about the termination in advance. Your agreement with them may oblige you to send a notice several weeks or even months before you terminate the deal; however, it would be a common courtesy if you warn them about the termination even though you do not have to do it.
- Even if your relationship with the other party has gone sour, do not end it on a negative note. It is possible you will work together again or sign another contract, so keep your tone formal and polite. Moreover, this document may be used as evidence in case of a potential disagreement or dispute - write the letter thinking about third parties that may have access to it.
- If appropriate and applicable, you can thank the recipient for their contributions to your organization, amicable relationship throughout the duration of the lease, or advantages your business has gained during the contractual relationship.
- Date and sign the letter. Add your contact details - the other party will need to contact you to handle the remaining issues, for instance, the process of moving out of the house or returning things that belong to your company.
How to Get a Termination Letter?
Choose any Termination Letter template you like after you browse the forms in our library - send it before the possible deadline and be ready to comply with duties you are still liable for. You may ask the other party for a template - maybe, they have a proper document available. As long as you are prepared to be open and honest with the other party and make a wise decision not to harbor any hard feelings about the contractual relationship that has ended, a termination process will be fast and painless.
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This form is used for accepting and processing voluntary resignations from employees. It outlines the terms and conditions of the resignation and confirms that the employer has acknowledged and accepted the employee's decision to resign.
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This form - called the “30-day Termination Notice Form” - demonstrates a letter given to the tenant by a landlord in Minnesota. It is a brief one-page letter.
This type of document, called a Five Day Notice, is used in the state of Virginia to notify tenants of a violation or delinquency.
This form is used for terminating a Michigan MET Educational Benefits contract.
This document is used for terminating a registered employee and/or certified applicator in the state of Delaware. It outlines the process and requirements for terminating these individuals.
This document is a notification of the termination of a technician in Mississippi.
This form is used for terminating employment in the state of Mississippi. It is used by employers to officially document the end of an employee's working relationship with the company.
This document is used to address a situation where an individual has received an improper notice of termination in the state of Montana. It provides guidance on how to handle this situation in accordance with Montana employment laws.
This form is used for terminating an appraiser intern in the state of Nevada. It is used to officially notify the intern about the termination of their position.
This document is used for notifying an employee in Manitoba, Canada about their separation from employment. It provides important details about the separation, such as the reason for termination, final wages, and other relevant information.
This document notifies an individual or entity in New York that their agreement or contract is being terminated. It typically includes details such as the reason for termination and the effective date.
This Form is used for terminating a representative or salesperson in Oregon. It ensures that the termination process is properly documented and in compliance with state regulations.
This document notifies the public about the decommissioning of a facility or infrastructure in Rhode Island.
A Contract Termination Letter is used to terminate an existing agreement or contract between two parties. It could be an employment contract or a business transaction.
This is a document known as an Employment Contract Termination Letter and it is used by employers who want to terminate an employee.
A Business Contract Termination Letter is used to terminate an existing agreement or contract between two parties. It could be an employment contract or a business transaction.
This document is an example of a termination letter that can be used for unclassified or probationary employees in Oklahoma.
This Form is used for notifying the termination of ownership in Texas.
This Form is used for filing a Notice of Termination in California. It is used to officially notify the state that a business entity or partnership is being terminated.
Use this form when it is decided that an employee will be terminated or let go from their position by their place of work.
is a written document completed by one of the parties to a lease agreement (a landlord or a tenant) to notify the other party the lease will be canceled.
This document is a sample letter that can be used to terminate a lease agreement before its designated end date. It provides an example of the format and content that should be included in such a letter.
This is a document that must be completed by a landlord to inform their current lessee of their decision not to renew their lease.
This document is used to provide official notice of termination in the state of Rhode Island.
This is a letter completed by the party that wishes to cancel the existing lease with or without a reason.
This document is used for notifying the termination or retirement of a non-academic staff member in the state of Arkansas.
This document is a Notice of Involuntary Termination of Contract in the state of Alaska. It is used to inform all parties involved that a contract has been terminated against their will.
This document serves as a notification to inform the recipient that an employee in Arkansas has been terminated.
Complete this template once you've decided to cancel your life insurance policy.
