Acceptance Letter Templates and Samples
What Is an Acceptance Letter?
An Acceptance Letter is a typed or handwritten document sent by the organization or institution to notify the individual their application has been reviewed and approved and they can start attending classes or work for the company that wrote the letter. It is better to prepare a formal statement that verifies your decision to accept the individual's application than call them on the phone - send a letter by traditional mail or email to make sure the applicant receives it and shows up on the first day of school or employment.
Each Acceptance Letter template is different, and you may customize this document to suit your particular needs. However, it is recommended to include at least the following information in any type of Letter of Acceptance:
- Name of the letter writer and their contact details.
- Salutation and confirmation of the acceptance of the admission request or Job Application.
- Description of the skills or qualifications that made you interested in the candidate and eventually encouraged you to make a decision in their favor.
- The date when the individual can begin their studies or employment.
- Invitation to contact the organization in case of any questions or issues.
- Complimentary closing ("Best regards," "Kind regards," or "Sincerely") and your signature
Along with the Letter of Acceptance, you should also send brochures and manuals that tell the person more about the entity or educational institution - perhaps there is a certain dress code to follow or rules and regulations they must comply with to remain a student or employee.
Acceptance Letters Types
The documents below are the most common kinds of Acceptance Letters. Whether you manage a business, represent a human resources department of the company, or handle applications in your college or university, you can benefit from a template you can modify and send to multiple people whose applications you have read and accepted:
- College Acceptance Letters. Typically composed by the college management or the admissions board, this document tells the applicant they have successfully enrolled in a college of their choice and provides them with the basic information they need to start their education, for instance, a class schedule and description of available courses.
- Job Acceptance Letters. Once you reviewed several job applications and conducted interviews with candidates for a certain position, you can choose an individual most suited to your company's aspirations and notify them about the positive decision to employ them in the upcoming future.
- Volunteer Acceptance Letter. Send this letter to the volunteer candidates you have selected to assist your group, organization, or project.
Related Letter Tags and Templates:
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Use this letter to "hire" the volunteers that have indicated their desire to work on your project.
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This document is filled out by a guardian and signifies their agreement to care for a child or children in the absence of their parents.
This document is used for accepting or declining a statement in the state of Montana.
Use this sample template to thank your future employer for the opportunity to showcase your professional experience and confirm your readiness to work for their company.
This formal letter is sent to the individual who was selected for employment after a successful interview.
An internship candidate may prepare and submit this letter to the organization that has chosen them as an intern.
This document provides a standard form letter that can be used to comply with Amended Rule 1.5(F) for fee dispute resolution in North Carolina.
This type of document is an official acceptance letter from Pace University. It confirms that the recipient has been accepted into the university's academic program.
This document is an acceptance letter from the Coast Guard Academy. It confirms that the recipient has been accepted into the Academy to receive education and training to become a member of the United States Coast Guard.
This document is a formal acceptance letter from UCLA (University of California, Los Angeles) informing an individual of their acceptance into the university.
This type of document is a letter notifying an individual of their acceptance into the United States Air Force Academy.
This type of document is the official acceptance letter from Penn State University, indicating that the recipient has been admitted to the university.
Individuals may use this type of letter as a reference when they would like to apply for a college program they are interested in.
The purpose of this type of letter is to politely inform the recipient that their attendance is requested at a particular event, celebration, or another formal occasion.
This document is a Water/Sewer Study Acceptance Letter for the Iprc project in the City of Fort Worth, Texas. It confirms that the study has been reviewed and accepted by the city authorities.
